March 13, 2024

How Long Does an Epic Implementation Take for Hospitals?

Welcome to Revigate
Expert-led revenue cycle consulting solutions.
Epic Implementation
Epic Optimization
Revenue Cycle Consulting
Learn More

The timeline for an Epic implementation can vary based on several factors, including hospital size, scope of the implementation, and modules being deployed. On average, an Epic implementation takes 12 to 24 months to complete.

Phases of Epic Implementation

1. Pre-Implementation Planning (3-6 months)

Before the actual implementation begins, hospitals engage in a comprehensive planning phase. This involves assessing current workflows, identifying goals and objectives, and establishing a project timeline. Key stakeholders collaborate to create a roadmap that aligns with the hospital's strategic priorities.

2. Build and Configuration (6-12 months)

The build and configuration phase involves tailoring the Epic system to meet the unique needs of the hospital. This includes creating custom workflows, configuring modules, and integrating the EHR with existing systems. Precision and attention to detail during this phase are crucial for a seamless implementation.

3. Testing (3-6 months)

Thorough testing is a pivotal stage in an Epic implementation. Hospitals conduct various tests to ensure that the system operates as intended, identifying and addressing any issues that may arise. Testing involves scenarios ranging from basic functionality to complex, real-world simulations.

4. Training (3-6 months)

Proper training is essential to the success of an Epic implementation. Staff across different departments undergo extensive training to familiarize themselves with the new system, ensuring a smooth transition when the EHR goes live. Training encompasses both end-users and IT support staff.

5. Go-Live (1-2 weeks)

The go-live phase marks the official launch of the Epic EHR system. Hospitals carefully transition from legacy systems to the new Epic environment, closely monitoring operations and addressing any immediate concerns. Post-implementation support is crucial during this period to address issues in real-time.

6. Optimization and Continuous Improvement (ongoing)

The implementation process doesn't conclude with the go-live phase. Hospitals continue to optimize their Epic system based on user feedback, evolving needs, and technological advancements. Continuous improvement is an ongoing commitment to maximizing the benefits of the EHR system.

Factors Influencing Implementation Duration

Several factors can influence the duration of an Epic implementation:

  • Hospital Size: Larger hospitals with more complex operations may require a longer implementation timeline.
  • Scope of Implementation: The extent to which a hospital implements Epic modules and functionalities affects the overall timeline.
  • Data Migration: The process of migrating data from legacy systems to Epic can impact the implementation timeline.
  • Customization Requirements: The level of customization needed for the Epic system to align with the hospital's unique workflows can affect the duration.

In conclusion, the timeline for an Epic implementation in hospitals is a dynamic and multifaceted journey. While the phases outlined provide a general overview, it's crucial for hospitals to approach each stage with meticulous planning and a commitment to collaboration. By investing time and resources into a well-executed Epic implementation, hospitals can harness the full potential of this advanced EHR system - ultimately improving patient care, operational efficiency, and overall healthcare outcomes.

Request a meeting with an Epic-Certified Consultant Today

Discover More Resources